eAdvisor™ for Institutions

PeopleSoft houses this tool that Academic Advisors use to review students who are off-track, as well as to interact with the tracking data. The tool can be used to change a student’s track status, put a student on track by override or otherwise adjust a student’s tracking data appropriately. The PeopleSoft modification was built by ASU.

ASU-built system that manages the creation and maintenance of curricular maps for undergraduate majors, minors and certificates. Departments and colleges document major, minor and certificate curriculum, which is then reviewed by the Provost’s Office and posted to Degree Search. Critical requirements are designated on major maps, and these maps are used to communicate the critical requirements to students as well as inform critical tracking data. The system has the ability to roll existing information to a new academic year to make yearly reviews and changes easier.

The Catalog Archive is the archival record of the university’s Academic Catalog, published by academic year. The Academic Catalog comprises data from Degree Search, including curricular maps and transfer pathways, as well as college and university policies and the course catalog. An ASU-built application is used to pull information from Degree Search for the archive.

College Scheduler is a third party tool, which ASU has integrated into My ASU. It reads the course catalog, schedule of classes and students’ DARS critical tracking audit to suggest appropriate next term courses and schedules.

College administration and planning analysts use this dashboard to forecast how many seats are needed in courses each semester. This ASU-built tool reads critical tracking course requirements and identifies the needed course for the subsequent semester in order to make this forecast. This allows classroom schedulers in a college to know how many students from another college require their course the next term so they can plan appropriately with regards to faculty hires and other resource needs.

These CollegeSource products are used to create degree audits, including the graduation audit and the critical tracking audit. Graduation audits are used by the Graduation Office to confer degrees. SelfService is the program used to display the audits in a readable format and provide them to students and advisors. uDirect is the tool that sequences the graduation audit requirements by term.

This tool is where the logic for on/off tracking is processed. It evaluates the student by track term, comparing completion status of the requirements in the critical tracking audit against the student’s academic record to determine the student’s tracking status.  This tool was built by ASU

ASU uses Oracle PeopleSoft as its Student Information System (SIS). All official student record information, as well as academic structure, program and course information, and enrollment is housed in PeopleSoft. All ASU tools are integrated with PeopleSoft.

Academic Plan Extensions is an ASU-built PeopleSoft bolt-on which houses academic program information, including Degree Search program descriptions, program contact information and major career data.

This reporting tool allows ASU administrative users to view and analyze tracking status data at an aggregate level as well as filtered by categories such as college and major.